Enhancing Your Managed Intake Process

Enhancing Your Managed Intake Process
Duration: 60 Minutes
Module 1 Module 1
Recorded on: 2020-10-01
Unit 1 Slide Deck: Enhancing Your Managed Intake Process
Unit 2 Transcript - Enhancing Your Managed Intake Process
Unit 3 Workbook - Enhancing Your Managed Intake Process
Unit 4 Recording: Enhancing Your Managed Intake Process

This is the second installment of a series on animal services intake. The previous webinar tackled the challenges that the Charlotte-Mecklenburg Police Department Animal Services Unit struggled with in terms of capacity and intake, and the specific strategies they put into place to address it. Dr. Josh Fisher is back this time around, shifting the conversation into analyzing how a managed intake program impacts the agency and the community, and suggestions on how to further improve services.

Dr. Fisher is the Animal Services Director for the Charlotte-Mecklenburg Police Department. He’s been in the animal services field for over 15 years and advocates professional development and growth in the animal welfare industry.

Specifics he’s discussed are:

  • A recap of the previous webinar’s key takeaways.
  • Ways to enhance existing managed intake programs by:
    • Stressing why having one is critical and getting staff and community buy-in.
    • Reflecting on what we currently have and is executing to understand where the areas of opportunity lie.
    • Understanding the different pathways to intake to realize where adjustments can take place.
    • Leveraging technology to the scheduling system to create efficiencies.
  • The impact of integrating improvements in enhancing data tracking, reducing animals’ length of stay, improving community relationships, and decreasing intake in general.
  • How shifting the way the staff spends their time can enhance the quality of services the agency provides and the outcomes for the animals.
  • How managed intake provides better community services with more time and resources, and innovations put into place to support proactive efforts.
  • Making use of the efficiencies realized to identify and address the gaps in terms of the services that the community needs.
  • Utilizing community-based services to facilitate fostering and adoptions without having to go through your facility.
  • How improvements in the intake process result in success by saving lives, improving staff morale, enhancing operations while reducing its costs, and funneling the newfound surplus resources to tackle bigger challenges.

Questions from the audience concerned…

  • Handling community pushback related to the changes in processes.
  • Utilizing social media to match pets that need rehoming to new owners.
  • Industry data tracking and benchmarking resources.
  • The Charlotte-Mecklenburg Police Department Animal Services Unit’s staff and volunteers.
  • Basic recruitment strategies the agency is implementing to attract candidates.
  • Gap services that must be provided to the community.
  • Fostering partnerships with vet schools and providing loan forgiveness to get the needed staff for their agency.
  • Setting up a pet food bank program in collaboration with local businesses.

 

This is the second of a two-part series.

 

Resources and Handouts

 

Audience Comments

  • “I loved the ideas presented about how we need to start shifting our thought process and think outside the shelter which most of us have started to do. Great ideas about how we can find gaps within our community and so glad on the follow-up questions about eh food banks too.” — Amanda
  • “The fast track app was awesome!” — Erika
  • “I really liked how Josh said that if someone is willing to walk in to their food bank and ask for food for their pet because they are in need that they are not turned away.” — Mary
  • “Very helpful information on the intake process and strategies used to keep pets out shelters and in the homes of people.” — Monica
  • “The protocol for being a managed intake shelter. We started at our shelter almost two years ago and it’s good to see the common basis everyone uses for this and the criteria for intake. It is nice to learn new things to enhance our program.” — Sharon
  • “Dr. Fisher has great shelter management guidance; clear, practical tips; more Dr. Fisher would be helpful.” — DAVID

 

** This webinar has been certified by the National Animal Care and Control Association and may be eligible for Continuing Education Units. Please consult your local certification processes for additional details. Current NACA Members who attend will be able to download a jointly issued attendance certificate that includes the National Animal Care & Control Association logo.
Additional Resources
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